GMS ANZ Operations Coordinator

Description

Job Summary: The GMS ANZ Platform Operations Coordinator will provide high-level support in organizing and creating content for site events such as Townhalls, Workshops and Milestone celebrations. This role involves managing schedules, handling correspondence, engaging stakeholders and vendors; and ensuring smooth coordination within the organization.

This role will provide administrative support to the ANZ Platform Lead.

They will play a pivotal role in ensuring efficient workplace communications across the three manufacturing sites in Australia and New Zealand; and will be liaising with Managers, Senior managers and Executives as part of their day to day tasks; managing department communications within sites, between ANZ GMS sites and across other GMS Platforms.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently with a high degree of professionalism and confidentiality.

Key Responsibilities:

1. Administrative Support:
   • Assist with the management of daily operational activities.
   • Perform administrative tasks such as making travel arrangements, answering phones, and scheduling meetings.
   • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
   • Prepare and edit correspondence, reports, presentations, and other documents.
2. Resource Management:
   • Manage office supplies and the maintenance of office equipment.
   • Coordinate with team leaders, managers, and department heads to understand departmental needs and goals.
3. Logistics Coordination:
   • Plan and coordinate logistics for company events, meetings, and training sessions.
   • Ensure that all activities conform to local, industry, and company standards.
4. Communication:
   • Facilitate cross-channel feedback from employees to management and leadership teams.
   • Act as a liaison between different departments to ensure smooth communication and workflow.
   • Handle incoming and outgoing communications, including emails, phone calls, and mail.
5. Meeting Coordination:
   • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
   • Ensure meeting logistics are handled, such as booking conference rooms and arranging catering.
6. Project Management:
   • Assist in the planning and execution of special projects and initiatives.
   • Track project progress and provide regular updates to stakeholders.
7. Confidentiality:
   • Handle sensitive information with the utmost discretion and confidentiality.

Qualifications:

• Bachelor’s degree in Business Administration, Operations Management, Communications, or a related field.
• Proven experience as an Operations Coordinator, Executive Assistant, or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong verbal & written communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.

Preferred Skills:

• Experience in project management.
• Knowledge of continuous improvement methodologies.
• Familiarity with office management procedures.
• Knowledge of digital tools and platforms.

Working Conditions:

• Full-time position.
• Ability to work flexible hours as needed.

About Zoetis

At Zoetis, our purpose is to nurture the world and humankind by advancing care for animals. As a Fortune 500 company and the world leader in animal health, we discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues’ careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.

Diversity, Equity & Inclusion

Connected to our purpose and Core Beliefs, at Zoetis, we lead with inclusion. Our Diversity, Equity & Inclusion (DE&I) focus helps create an environment where each colleague can thrive. Our commitment to DE&I begins with our leadership team of diverse backgrounds, experiences and ethnicities, and it is demonstrated in our support of our colleagues and the animal health industry. We have nine colleague resources groups whose members spread awareness, foster inclusivity and make a positive impact on our business and communities.

Our commitment to advancing Diversity, Equity and Inclusion has earned us recognitions as a 2024 Catalyst Award recipient and a Top 50 Company for Workplace Fairness by Fair360 (formerly DiversityInc). Zoetis has also been named a Best Place to Work for LGBTQ+ Equality, a Best Company for Working Parents, a Top Company for Executive Women, among many others. Learn more here.

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