HR & Payroll Integration Support (Contractor)

Description

🚀 Join Us: HR & Payroll Integration Support (Contractor) – Leatherhead, UK

Division/Organization: Human Resources
Location: Leatherhead, UK
Reports to: HRBP in the market
Department: (Application Hosting Services)
Contract: 6 Months, Immediate Start
GJL: Contractor

Position Summary

The HR Integration support colleague will be part of the busy HR team and be an experienced Payroll and HR professional whose primary focus will be to support a recent business acquisition and driving integration activities across all aspects of HR and Payroll. This role is initially offered for a 6-month period, starting immediately.

In this role, you will work on end to end HR activitieshave full payroll accountability for UK employees, partnering closely with our global payroll provider to manage the end-to-end monthly payroll process. You will also provide support across a variety of HR functions, including payroll query management, benefits administration, recruitment, onboarding, offboarding, internal policy guidance, and general HR support to managers. You will ensure fair and consistent application of HR policies while maintaining compliance with state, federal, and country-specific laws and regulations.

This position offers a unique opportunity to join an agile HR team and gain exposure to a wide range of HR and payroll projects, with strong potential for professional growth and development.

Position Responsibilities

1. HR AND PAYROLL INTEGRATION SUPPORT

• Support HR and payroll integration activities related to a recent acquisition.
• Coordinate the harmonisation of payroll processes, systems, and data between entities.
• Assist in aligning HR policies, procedures, and employee data to ensure consistency across the organization.
• Work closely with Finance, HR, and external payroll providers to ensure accurate and timely payroll processing.
• Identify and resolve integration issues, data discrepancies, and process gaps.
• Support compliance with local employment laws, tax regulations, and company policies during the integration period.
• Assist with data validation, testing, and reporting for payroll and HR systems.
• Provide ongoing support and guidance to stakeholders on HR and payroll matters throughout the integration.
• Contribute to continuous improvement initiatives to streamline HR and payroll operations
• Inventory HR systems in both companies (HRIS, ATS, LMS, T&A, benefits admin, comp tools) and map data fields
• Support employee master data cleansing, deduplication, and validation prior to migration
• Assist with data extracts, template population, and test uploads; reconcile record counts and data accuracy

2. PAYROLL ADMINISTRATION:

• Document payroll cycles, calendars, cutoffs, and approvals post acquisition.
• Coordinate payroll activities with external service provider and ensure payroll is processed correctly by vendor and is executed on time.
• Understand and review end-to-end payroll processes, including pre-payroll preparation, submission to vendors, and post-payroll activities such as banking, reporting, and reconciliation.
• Coordinate with external payroll vendors and internal stakeholders to ensure accurate, timely, and compliant payroll processing for the assigned entity.
• Identify process improvements and contribute to the harmonization of payroll practices across entities.

3. BENEFIT ADMINISTRATION:

• Inventory time capture methods and absence types with a view to align time off policies to Zoetis
• Support migration of leave balances in Workday; reconcile carryovers and accrual rules
• Validate time off approvals during cutover and first live cycles as we move towards full integration
• Compile total rewards comparison (base pay structures, variable pay, allowances)
• Assist in mapping legacy benefits to Zoetis plans; support enrollment windows and data file testing
• Prepare and validate benefits eligibility files; track enrollment exceptions and escalations
• Support harmonization of allowances and other relevant compensation and benefit elements.
• Benefits - management of proper deductions on payroll lists – taxation etc.
• Manage car fleet reconciliations and returns
• Annual Share Option process management
• Administer and coordinate overall benefit plans post full integration
• Reporting & Data submissions, Enrollements
• Liaising with providers
• Allowance administration

Other HR & Workforce Administration activities

• Manage employee data in HR systems (Workday) in relation to the transitioned employees, ensuring accuracy and timely system updates, with required approvals and compliance.
• Oversee HR transactions, hiring, transfers, promotions, exits, and contingent worker management as they come up.
• Support recruitment activities, including job postings, offer coordination, contracts, background checks, and onboarding, ensuring compliance with local regulations and DE&I principles.
• Serve as a point of contact for employee and manager inquiries in the absence of HRBP, resolving HR process and policy questions with empathy, and escalating when necessary.
• Contribute to knowledge management and continuous improvement of HR processes and systems

• Build detailed cutover checklists in accordance with the master execution plan
• Support in integration project and related duties assigned
• Support change communication plan, prepare manager toolkits and talking points; track sentiment and FAQs
• Coordinate furture training sessions on new systems, policies, and payroll/time processes colleague engagement and Zoetis cultural programs and initiatives

Education & prior experience

• HR related education required, Bachelor’s Degree in relevant field a plus.
• Prior experience of managing M&A activities would be highly advantageous along with the prior handson Payroll experience.
• Relevant generalist HR experience required; preferably in a multi-national/global company
• Sound knowledge of HR functions, processes, local legislation and operations, data administration, compensation / benefits administration, workforce planning and employment law.
• Knowledge and experience of pharmaceutical and/or Animal health industry is a plus
• Experience managing HR projects is strongly preferred

Skills

• Excellent interpersonal/influencing skills, and skilled in developing professional relationships with colleagues, supervisors, and peers including the ability to communicate with different stakeholders ond different levels in th eorganisation and operate in multicultural/ international environment
• Ability to maintain high levels of confidentiality especially in a post-acquisition environment.
• Ability to accurately collect information and ask probing questions in order to understand and assess the colleagues’ needs and situation
• Ability to exercise independent judgment, identify continuous improvement opportunities and develop and implement solutions
• Ability to prioritize workload and provide timely follow-up and resolution

• High motivation and willingness to deliver results

• Ability to work effectively in a fast-paced, self-directed team-based environment subject to changing priorities and short deadlines
• Strong attention to detail and analytical skills
• Possesses problem solving skills
• HR Information Systems experience preferred, Workday a plus
• Proficiency in Microsoft Office software required

Ready to take your HR career to the next level? Apply now and become a key part of our integration journey!

About Zoetis

At Zoetis, our purpose is to nurture the world and humankind by advancing care for animals. As a Fortune 500 company and the world leader in animal health, we discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues’ careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.

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